A recurring tasks app for the jobs that come round again

A recurring tasks app has one job: make sure the thing that happened last Tuesday happens again this Tuesday, without anyone having to remember it. Most small businesses run on these. Opening and closing checks, the weekly fire alarm test, the fortnightly towel order, month-end.

In Klusko any task can repeat on one of four schedules, and ticking off this week’s copy puts next week’s on the list. There’s no separate routines module to learn. A recurring task is an ordinary task with a repeat on it, so it has an assignee, a priority, subtasks and comments like any other.

The opening check matters most and gets skipped first, usually on the morning the person opening is running late, the car park barrier is stuck and three people are already waiting outside for the 6am class. Make it a daily task with a subtask for each item: lights, music, till float, a walk round the changing rooms, the first aid kit. Whoever opens ticks the subtasks as they go and closes the task. Tomorrow’s is already there.

If something’s wrong, they comment on the task (“shower 3 still dripping”) and @mention whoever deals with it, and it lands in that person’s Inbox. That beats a clipboard by the door, which nobody reads after the person who wrote on it goes home. Pubs, cafés and hotels will find more on the hospitality page, and anyone with more than one site should see the multi-location page.

Monthly tasks are where a recurring checklist app earns its keep, because a month is long enough to forget. Reconcile card takings against the bank. Chase the unpaid invoices. Send the numbers to your accountant by the 5th. Cancel the direct debit for the software nobody’s opened since spring. Each one can be its own monthly task with its own owner.

Fortnightly suits the jobs that are too often for monthly and too annoying for weekly, like a supplier order or a payroll run if you pay every two weeks. Maintenance fits in here too: the weekly look at the cable machines, the monthly test of the emergency lighting. If you’re an accountant and all of this sounds like your January, the accountants page is for you.

Those four schedules are all there is. There’s no “every third Wednesday” or “last working day of the month”, and no automations or rules that create a task when something else happens. If you need those, you’ll want a tool with an automation builder, and probably an afternoon to set it up.

There’s also no signature or photo sign-off on a checklist. If an inspector or an insurer wants signed records, keep using whatever you use for those now, and let Klusko handle the reminding. Recurring tasks are on the Team plan (£5 per person per month billed yearly) and free during early access; see pricing. For one-off jobs, the task management page covers the rest.